- The club shall be known as Oxford Fencing Club.
- The objects of the club are:
- to promote interest in fencing among its members
- to provide facilities to meet members’ interests in fencing
- to further the interests of fencing locally
- to support the British Fencing Association
- Membership of the club is open to everyone who is an amateur as defined by the British Fencing Association but is not employed by the club as a coach. The club’s committee reserves the right of refusing or cancelling membership without giving a reason.
- The club shall operate on the basis of a year running from 1 September to 31 August.
- The affairs of the club shall be administered by a committee consisting of the club’s principal officers and other elected members; the total membership of the committee shall not exceed eight. The club’s principal officers shall be the chairman, the secretary and the treasurer; offices may be combined. The committee shall have power to appoint other officers (for example a team captain) for particular purposes.
- The committee shall have power to co-opt anyone to its meetings, but that person shall not have the power to vote. The committee shall have the power to fill casual vacancies. The secretary shall give not less than seven days’ notice of a committee meeting. Half the members of the committee shall form a quorum at any of its meetings. The chairman shall have a casting vote at a meeting of the committee. The officers and other members of the committee shall serve for one year and may stand for re-election.
- The officers and other members of the committee for the year commencing on 1 September next following shall be elected at the annual general meeting by a simple majority of members present and voting. Only those members may make nominations or may vote who before the commencement of the annual general meeting have paid their subscription for the current year. Nominations may be given to the secretary in advance or made at the meeting; nominations must be accompanied by the consent of the nominee to serve if elected.
- The annual general meeting shall be called by the secretary, who shall give not less than fourteen days’ notice. The notice must include details of any proposed change to the club’s rules. An extraordinary general meeting may be called at any time either by the committee or in response to a written request to the secretary by not less than five current members. One quarter of the club’s current members shall form a quorum at a general meeting. The chairman shall have a casting vote at a general meeting.
- Provisional accounts shall be presented at the annual general meeting. Final accounts for the preceding year shall be provided by the treasurer within three weeks to any member who makes a written request to see them, provided that the member shall have paid a subscription for the present or preceding year. The rate or rates of subscription for the following year shall be determined at the annual general meeting. The treasurer shall have discretion to reduce or waive the subscription of individual members in cases of hardship or other special circumstances, and to set reduced subscriptions for members who join the club for only part of a year. Fees for class tuition shall be set by the committee. The committee shall have power to exclude from the club anyone whose subscription remains unpaid six weeks after the treasurer has sent a written request for payment.
- The committee shall set rules for the use of the club’s equipment. No item of the club’s equipment shall be removed from its premises without the express permission of a member of the committee.
- No one shall fence in the club unless he or she is wearing correct protective clothing, in good condition, that complies with the British Fencing Association’s current recommendations and with any supplementary guidance issued by the committee.
- No one shall behave in an unruly, disruptive or dangerous manner in the club. Fencers shall comply with the directions of the club’s principal officers, or of persons, such as a coach, designated by the committee. The principal officers and any such designated person shall have power to require any person in breach of this rule to cease fencing and may require them to leave the premises.
- Everyone fencing in the club shall have current membership of the British Fencing Association and, unless they hold only social membership, shall notify the club’s secretary of their membership number. The committee shall have power to exclude from the club any person in breach of this rule or of rule 12.
- The committee has the right to interpret these rules and to settle any question not provided for in the rules. No addition nor alteration to the rules may be made except by a two-thirds majority of current members present and voting at a general meeting. Changes to the rules shall be reported to the British Fencing Association.
adopted 8 December 1992
revised 23 January 2007